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Outlook 98

This section of the Know How help pages deals with Microsoft Outlook 98.

Sections in this category:

Microsoft Outlook 98 Special Features

How do I use the Address Book to create Nickname shortcuts for commonly used email addresses?

To open the Address Book window, select the Tools -> Address Book menu item (or press CTRL + SHIFT + B)
Either click on the New Contact button at the top of the Address Book, or select the File -> New Contact menu item (or press CTRL + N).
Type in the recipient's First Name, Last Name, etc. as desired (i.e.: John Smith)
Type the person's nickname (i.e.: John) into the Display: and Nickname: fields
Type in the recipient's actual email address (i.e.: SmithJ@TheirDomainName.com) into the Email Addresses / Add New: field near the bottom of this window and then click on Add
Click on OK to save the entry

NOTE: Once the new Contact listing has been created for someone, email can now be sent to them by typing in their Nickname into the To: field rather than the full email address

How do I create my own personal mailing list using Nicknames?

To open the Address Book window, select the Tools -> Address Book menu item (or press CTRL + SHIFT + B)
Either click on the New Group button at the top of the Address Book, or select the File -> New Group menu item (or press CTRL + G).
Type the desired nickname for this group into the Group Name: field
Click on New Contact to add new Contact listings into this group
Click on Select Members to add existing Contact listings into this group
Click on OK

NOTE: Once the new Group listing has been created, email can be automatically sent to each and every of the Contacts within that group by simply typing the Group Name into the To: field

How do I use the Rules Wizard filtering tool to automatically sort my incoming and outgoing email messages?

To open the Rules Wizard window, select the Tools -> Rules Wizard menu item
Click on New
Select either the "Check messages when they arrive" to sort your incoming mail or "Check messages after sending" to sort your outgoing mail then click on Next. For this example, we will select "Check messages when they arrive".
Place a check-mark in the empty box next to the condition(s) you wish to check. (i.e.: "With specific words in the message header")
Click on the underlined text in the Rule Description below (i.e.: "Specific Words")
Type the desired words to search for (i.e.: unwanted@email.com) then click on OK
Click on Next
Place a check-mark next to the desired action (i.e.: "Delete It") then click on Next
Place a check-mark next to any exceptions you wish to add then click on Next. We will not use an exception for this example.
Type the desired name for the rule, make sure that the "Turn on this rule" option is selected, and then click on Finish.
Click on OK to close the Rules Wizard window

NOTE: The above Rules Wizard example scans all incoming messages for the address 'unwanted@email.com' in the To:, Subject:, From:, etc. fields, then automatically sends any to the Deleted Items folder. This is a good example of how to avoid incoming email messages from a particular address.

How do I quickly search through my messages for information?

Select the message you wish to search through
Select the Tools -> Find menu item (or Edit -> Find if you currently have a message open)
Type the string of text you wish to search for then click on Find Now (or Find Next if you currently have a message open)

How do I find additional help on using Outlook 98?

Select the Help -> Contents and Index menu
Use the Contents tab to browse through an indexed list of help topics, or use the Search tab to search for help on a specific topic

NOTES: Alternatively, you can use the Help -> Microsoft Outlook Help menu item to launch the Office Assistant helper.

How do I adjust the font size used to display a message within Outlook 98?

Double-click on a message to open it
Select the View -> Fonts menu to select a larger or smaller font size

NOTE: If you are using a high screen resolution (i.e.: 1024 x 768), increasing the point size makes working within Outlook 98 much easier.

How do I print a message?

Highlight or open the message you wish to print
Select the File -> Print menu item (or press CTRL + P)
Click on OK to print